Privacy

Your privacy is important to us. We will never sell your data. We will not provide your data to any outside party without your specific acknowledgment and consent. You have the right to manage the information stored in the UGA-SLIG registration system at any time.

The Utah Genealogical Association (UGA) privacy policy may be found here. The Salt Lake Institute of Genealogy (SLIG) and the Summit of Excellence, entities of UGA, abide by the policy referenced above. Additionally, due to the nature of our programs and the necessity to obtain separate registration data, we clarify the following:

UGA-SLIG Registration Account: The information stored in this account will include your personal contact details such as name, badge and certificate name, address, email, and phone. Additionally, it will store information about the programs for which you register, along with related selections, special requests, and transactions. No credit card information is stored; all transactions are facilitated through PayPal or Square; participants may also mail in a check.

In order to facilitate management and processing, your account and program registration information may be accessed by the UGA and SLIG registration teams, SLIG director, UGA Conference Chair, UGA Administrator, and registration program developer. Additional use of your information is outlined below.

Registration for any program implies the following permissions are granted:

  • To contact you as needed concerning your registration, the course, and the related events or options for which you are registered.
  • To provide your name, email address, city/state/country, and phone number if necessary, to the course or program coordinator or facilitator for educational management, and to individuals or entities responsible for responding to special requests.
  • If registered for a virtual course, to provide full contact information to the technical coordinator for potential emergency use.
  • To include your name, email address, and city/state/country on a printed or digital list of students in the SLIG course for which you are registered; last-minute course movement may result in being included in more than one list.
  • If special services are requested, to provide information to committee members, facility, and suppliers as needed to support those requests.

Programs – Opt-in permission will be required to:

  • Be included on a list of all program participants, or in any app used for networking or event facilitation purposes.
  • Receive communication from organizations hosting events related to the program for which you have registered (see ”Official and Unofficial Events”).

E-news:

  • SLIG attendees will be automatically added to the monthly SLIG e-news list if you live in the United States. Others must opt-in to have your name and email included.
  • UGA Summit of Excellence attendees will be automatically added to the monthly UGA e-news list if you live in the United States. Others must opt-in to have your name and email included.
  • If your name was previously included on either list as the result of prior attendance or other inclusion, you may opt-out by following the instructions provided both in account set-up and at the bottom of all email newsletters.

SLIG Lodging Reservations:

  • SLIG lodging will be managed by Passkey, a lodging reservation program with access provided by Hilton, which will collect contact information, special requests, and lodging preferences. It is not linked to the UGA membership module or UGA-SLIG Registration module. Your data must be entered and will be stored separately.
  • Lodging data will only be provided to the hotel for which you reserve lodging. It may also be accessed by the SLIG registration team, hospitality committee, and director, as required for the proper management of the system.

General Photography: UGA and SLIG reserve the right to photograph participants in the classroom and at events for promotional purposes, and to publish said photographs in any format - digital or print - during or following the program without payment of compensation. Also, in some events your image may be inadvertently included in photos and social media posts by other participants. It is your responsibility to notify the photographer if you do not wish to be included.

Official and Unofficial Events:

SLIG offers many opportunities for networking, learning, and researching. As such, we frequently offer special events such as a plenary session, banquet, or SLIG Day at the FHL. We additionally receive many requests to host functions for our participants, such as receptions or research open houses.

 

Code of Ethics and Professional Conduct

Please read our policies carefully, because they affect your right to fully participate in the UGA Summit of Excellence. Moreover, during the registration process, participants will be required to provide written agreement to abide by this policy. To that end, we outline the following:

Respect: These programs serve, contract with, and interact with a diverse community, and it has always been our policy to provide a learning environment that is free of conflict, intimidation, and discrimination. All who participate — including students, faculty, committee members, and vendors — must be treated with dignity and respect. We have delineated this policy in writing because even a single, isolated occurrence is unacceptable.

We will not tolerate discrimination or disrespect of any kind on the basis of economic status, sex, age, race, ethnicity, nationality, disability, illness or ability, sexual orientation, gender or gender identity, religion, creed, or political affiliation or opinion. All are encouraged to use these same guidelines to temper the right to freedom of expression with common sense and courtesy.

We are committed to fostering a neutral, academic environment in which students can learn and grow. Therefore comments and actions that contravene the SLIG anti-discrimination policy should be reported to the office of the Director or Conference Chair, and will be addressed. The penalty for a violation could include dismissal from an event or program, as well as forfeiture of unused tuition if appropriate.

Copyright: All course-related materials, including the syllabus, handouts, and presentation slides, are protected by copyright. Presentations should not be recorded nor slides photographed. Course materials are distributed for your personal use and are not to be shared or copied without written permission of the author. A photograph of the presenter with a title slide may be appropriate for social media posts, but should only be taken with the express consent of the presenter. For virtual programs, the words "screenshot" and "screen capture" should be considered synonymous with "photograph" and "recording."

Electronic Courtesy: It is important to avoid disruption caused by the use of electronic devices in public settings. Sound on laptops and other personal devices used for note-taking or labs should be muted. Phones and pagers should be set to vibrate or off. Committee members and room monitors who use electronics for logistical facilitation and communication should re-direct sound to an earpiece if audible notification is required to ensure prompt service. Anyone who needs to place or receive a call should do so outside the room.

Publication Consent: Participation in any of the door prize drawings, contests, social media posts, or scholarship applications implies consent to the publication of your name, city/state, and photograph in related promotional announcements. The privacy policy outlined below delineates your rights to control your information as it relates to other publications or events.

Social Media: We encourage the use of blogs and social media to share your experiences. A list of authorized hashtags will be provided with syllabus materials. Again, please exercise common courtesy and respect, including but not limited to—giving credit where due, requesting permission when needed, adhering to copyright law and usage guidelines, and citing or linking to sources.

Attendance at Functions: Tuition or registration fees cover the costs of educational and other services for each participant. Guests are not permitted to attend classes under any circumstances. Guest tickets, if applicable, must be purchased for participation in other functions unless explicitly stated otherwise.

Acknowledgment of this policy, and agreement to abide by it, will be required in order to register for any program.